Privacy Policy

Effective as of January 1, 2020.

Verilogy is privacy compliance management platform that offers an easy to use interface for enterprise-grade visibility and governance of personal data.

 

We value your data and we are committed to being transparent about the data we collect from you. In order to provide our services, we collect personal data from our users.

Harju maakond, Tallinn, Põhja-Tallinna linnaosa, Erika tn 14, 10416​, Estonia

https://verilogy.com/

   

This Privacy Policy applies to VERILOGY OÜ, that provides a SaaS solution to help companies comply with privacy laws and security standards (hereinafter ‘’Verilogy’’).The terms ‘’we’’, or ‘’our’’ used in this Policy mean our organization as the context requires.

 

We greatly respect your privacy, which is why we make every effort to provide a platform that would live up to the highest of user privacy standards. Please read this Privacy Policy carefully, so you can fully understand our practices in relation to personal data. Personal data  means any information that can be used, alone or together with other data, to uniquely identify any human being.

 

In order to ensure transparency  this privacy policy ("Privacy Policy") governs how we process personal data we collect or receive from or about you ("you")  in the following use cases:

 

  • When you visit our Website
  • When you create an account and when you log in to our  product
  • When you set up your company profile and use the product
  • When you provide us feedback
  • When we acquire your personal data from third-party sources
  • When we use the personal data of our subscribers (e.g. contact details)
  • When you interact with us on our social media profiles and our blog

 

Table of contents:

 

  1. Information we collect and how we process it
  2. How we protect and retain your personal data
  3. How we share your personal data
  4. Additional information regarding transfers of personal data
  5. Your privacy rights
  6. Use by children
  7. Interaction with third party products
  8. Log files
  9. Analytic tools
  10.   How to contact us

Personal Data:

 

  • IP address
  • Browser type
  • Operating system
  • referring URLs
  • your use of our website, and other clickstream data.

 

 

Source:

  • We obtain the personal data directly from you
  • We obtain personal data from third parties

 

Purpose of Collecting:

  • To provide certain features of the Website
  • To enhance your user experience
  • To understand and save your preferences for future visits
  • To advertise to you on other sites
  • To compile aggregate data about site traffic and site interaction so that we can offer better Website experiences and tools in the future

 

 

Legal Basis:

 

  • Legitimate interest (e.g. essential cookies)
  • Consent

 

 

Third Parties We Share Data With:

 

  • Google (analytics, hosting)
  • Cloudflare (security)
  • Hubspot (CRM)

 

Retention Period:

 

Please refer to our cookie policy in order to see details regarding how we keep your data.

 

Consequence of Not Providing Data:

 

  • Certain Website features may not be available
  • Cannot enhance your user experience
  • Cannot understand and save your preferences for future visits
  • Cannot advertise to you on other sites
  • Cannot compile aggregate data about site traffic and site interaction so that we can offer better Website experiences and tools in the future.

Personal Data:

 

  • First name
  • Last name
  • Company
  • Email address
  • Telephone
  • Session Information
  • Usage Information
  • Any other information that you provide us (e.g. in the context of support , optional)

 

 

Source:

  • We obtain the personal data directly from you

 

Purpose of Collecting:

  • To be able to create a user account / profile
  • To be able to log in and use the service
  • To perform activities within the product,
  • To receive notifications and to collaborate within the product.
  • To provide you with our services

 

 

Legal Basis:

  • Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
  • Legitimate interest (e.g. to create your account and allow you to login, analyzing aggregate data).

 

 

Third Parties We Share Data With:

 

  • Google (analytics, hosting)
  • Cloudflare (security)
  • Sendgrid (transactional emails)

 

 

Retention Period:

 

Until we no longer need the information and proactively delete it or you send a valid deletion request.

Please note that we may retain it for a longer or shorter period in accordance with data retention laws.

Consequence of Not Providing Data:

 

  • You cannot create an account.
  • You cannot log in
  • You cannot use the service
  • You cannot perform activities within the product
  • You cannot receive notifications and to collaborate within the product.
  • We cannot provide you with our services

Personal Data:

 

  • Unique ID
  • Operating System
  • Country

 

Source:

  • We obtain the personal data directly from you

 

Purpose of Collecting:

  • To be able to create your profile and let you demonstrate compliance
  • To be able to invite your team and lawyers
  • To receive feedbacks and communicate with you
  • To provide you with our services

 

Legal Basis:

  • Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.

 

Third Parties We Share Data With:

 

  • Google (analytics, hosting)
  • Hubspot (communication, analytics)
  • Cloudflare (security)
  • Sendgrid (transactional emails)
  • Amazon Web Services (cloud hosting)

 

Retention Period:

 

Until we no longer need the information and proactively delete it or you send a valid deletion request.

Please note that we may retain it for a longer or shorter period in accordance with data retention laws.

 

Consequence of Not Providing Data:

  • You cannot create company profile and use the product
  • You cannot show invite your team and lawyers
  • You cannot communicate and provide feedback
  • You cannot perform activities within the product

Personal Data:

 

  • Unique ID
  • Country
  • City
  • Session Information
  • Usage Information
  • Operating System

 

Source:

  • We obtain personal data from third parties

 

Purpose of Collecting:

  • To allow us to help show more targeted and relevant content
  • To provide users with our services
  • To gather analysis or valuable information so that we can improve our product
  • To monitor the usage of our Service
  • To advertise to you on other sites

 

  Legal Basis:

  • Legitimate Interest (marketing)
  • Consent

 

Third Parties We Share Data With:

 

  • Google (analytics, hosting)
  • Hubspot (communication, analytics)
  • Cloudflare (security)
  • Sendgrid (transactional emails)

 

Retention Period:

 

Until we no longer need the information and proactively delete it or you send a valid deletion request.

Please note that we may retain it for a longer or shorter period in accordance with data retention laws.

 

Consequence of Not Providing Data:

 

  • Certain Website features may not be available
  • Cannot enhance your user experience
  • Cannot understand and save your preferences for future visits
  • Cannot advertise to you on other sites
  • Cannot compile aggregate data about site traffic and site interaction so that we can offer better Website experiences and tools in the future.

Personal Data:

  • Full name
  • Email address
  • Phone number
  • Company
  • Payment information
  • Any other information that you decide to provide/supply us

 

Source:

  • We obtain the personal data directly from you

 

Purpose of Collecting:

  • To provide our products and services
  • To perform the applicable agreement
  • To communicate with our subscribers

 

 

Legal Basis:

  • Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
  • Compliance with a legal obligation (e.g. tax laws, bookkeeping laws, etc.).

 

Third Parties We Share Data With:

 

  • Google (analytics, hosting)
  • Hubspot (communication, analytics)
  • Cloudflare (security)
  • Sendgrid (transactional emails)
  • Stripe (payments)

 

Retention Period:

 

Until we no longer need the information and proactively delete it or you send a valid deletion request.

Please note that we may retain it for a longer or shorter period in accordance with data retention laws.

 

Consequence of Not Providing Data:

 

  • Cannot provide our products and services
  • Cannot perform the applicable agreement
  • Cannot communicate with our customers

Personal Data:

 

  • Unique ID
  • Session Information
  • Usage Information
  • Operating System

 

Source:

  • We obtain the personal data directly from you
  • We obtain personal data from third parties

 

Purpose of Collecting:

  • To help us show more targeted and relevant content
  • To send weekly newsletters
  • To gather analysis or valuable information so that we can improve our product
  • To monitor the usage of our Service
  • To advertise to you on other sites

 

  Legal Basis:

  • Legitimate Interest (marketing)
  • Consent

 

Third Parties We Share Data With:

 

  • Google (analytics, hosting)
  • Hubspot (analytics)
  • Cloudflare (security)

 

Retention Period:

 

Until we no longer need the information and proactively delete it or you send a valid deletion request.

Please note that we may retain it for a longer or shorter period in accordance with data retention laws.

 

Consequence of Not Providing Data:

 

  • Certain blog features may not be available
  • Cannot enhance your user experience
  • Cannot understand and save your preferences for future visits
  • Cannot advertise to you on other sites
  • Cannot compile aggregate data about site traffic and site interaction so that we can offer better Website experiences and tools in the future.

 

 

This Privacy Policy and above mentioned processing activities can be updated from time to time and, therefore, we ask you to check back periodically for the latest version of this Privacy Policy.  If we implement significant changes to the use of your personal data in a manner different from that stated at the time of collection, we will notify you by posting a notice on our Website or by other means.

 

We may also use some other information like session and usage information for fraud detection and prevention, and for security purposes. The above mentioned personal data may also be used to comply with applicable laws, with investigations performed by the relevant authorities, law enforcement purposes, and/or to exercise or defend legal claims.

We have implemented commercially-reasonable technical, organizational and security measures designed to protect your personal data. However, please note that we cannot guarantee that the information will not be compromised as a result of unauthorized penetration to our servers. As the security of information depends in part on the security of the computer, device or network you use to communicate with us and the security you use to protect your user IDs and passwords, please make sure to take appropriate measures to protect this information.

 

Retention of your personal data. In addition to the retention periods mentioned above, in some circumstances we may store your personal data for longer periods of time, for example (i) where we are required to do so in accordance with legal, regulatory, tax or accounting requirements, or (ii) for us to have an accurate record of your dealings with us in the event of any complaints or challenges, or (iii) if we reasonably believe there is a prospect of litigation relating to your personal data or dealings..

In addition to the recipients described above, we may share your personal data as follows:

  • To the extent necessary, with regulators, courts or competent authorities, to comply with applicable laws, regulations and rules (including, without limitation, federal, state or local laws), and requests of law enforcement, regulatory and other governmental agencies or if required to do so by court order;
  • If, in the future, we sell or transfer, or we consider selling or transferring, some or all of our business, shares or assets to a third party, we will disclose your personal data to such third party (whether actual or potential) in connection with the foregoing events;
  • In the event that we are acquired by, or merged with, a third party entity, or in the event of bankruptcy or a comparable event, we reserve the right to transfer, disclose or assign your personal data in connection with the foregoing events; and/or
  • Where you have provided your consent to us sharing or transferring your personal data (e.g., where you provide us with marketing consents or opt-in to optional additional services or functionality).

Additional information regarding transfers of personal data of European citizens

 

  • The personal data is stored / hosting on Amazon Web Services in European Union.
  • Where we transfer your personal data outside of EU/EEA (for example to third parties who provide us with services), we will obtain contractual commitments from them to protect your personal data. Some of these assurances are well recognized certification schemes like the EU - US Privacy Shield for the protection of Personal Data transferred from within the EU to the United States or Standard Contractual Clauses for international transfers of EU..
  • The following rights (which may be subject to certain exemptions or derogations) shall apply to certain individuals (some of which only apply to individuals protected by the GDPR):
  • You have a right to access personal data held about you. Your right of access may normally be exercised free of charge, however we reserve the right to charge an appropriate administrative fee where permitted by applicable law;
  • You have the right to request that we rectify any personal data we hold that is inaccurate or misleading;
  • You have the right to request the erasure/deletion of your personal data (e.g. from our records). Please note that there may be circumstances in which we are required to retain your personal data, for example for the establishment, exercise or defense of legal claims;
  • You have the right to object, to or to request restriction, of the processing;
  • You have the right to data portability. This means that you may have the right to receive your personal data in a structured, commonly used and machine-readable format, and that you have the right to transmit that data to another controller;
  • You have the right to object to profiling;
  • You have the right to withdraw your consent at any time. Please note that there may be circumstances in which we are entitled to continue processing your data, in particular if the processing is required to meet our legal and regulatory obligations. Also, please  note that the withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal;
  • You also have a right to request certain details of the basis on which your personal data is transferred outside the European Economic Area, but data transfer agreements and/or other details may need to be partially redacted for reasons of commercial confidentiality;
  • You have a right to lodge a complaint with your local data protection supervisory authority (i.e., your place of habitual residence, place or work or place of alleged infringement) at any time or before the relevant institutions in your place of residence. We ask that you please attempt to resolve any issues with us before you contact your local supervisory authority and/or relevant institution.
  • You can exercise your rights by submitting a request to [email protected]. Subject to legal and other permissible considerations, we will make every reasonable effort to honor your request promptly in accordance with applicable law or inform you if we require further information in order to fulfill your request. When processing your request, we may ask you for additional information to confirm or verify your identity and for security purposes, before processing and/or honoring your request. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive. In the event that your request would adversely affect the rights and freedoms of others (for example, would impact the duty of confidentiality we owe to others) or if we are legally entitled to deal with your request in a different way than initial requested, we will address your request to the maximum extent possible, all in accordance with applicable law.

 

Deleting your account

 

Should you ever decide to delete your account, you may do so by submitting a request to [email protected]. If you terminate your account, any association between your account and personal data we store will no longer be accessible through your account. However, given the nature of sharing on certain services, any public activity on your account prior to deletion will remain stored on our servers and will remain accessible to the public.

We do not offer our products or services for use by children and, therefore, we do not knowingly collect personal data from, and/or about children under the age of eighteen (18). If you are under the age of eighteen (18), do not provide any personal data to us without involvement of a parent or a guardian. For the purposes of the GDPR, we do not intend to offer information society services directly to children. In the event that we become aware that you provide personal data in violation of applicable privacy laws, we reserve the right to delete it.
We enable you to interact with third party websites, mobile software applications and products or services that are not owned or controlled by us (each a “Third Party Service”). We are not responsible for the privacy practices or the content of such Third Party Services. Please be aware that Third Party Services can collect Personal Data from you. Accordingly, we encourage you to read the terms and conditions and privacy policies of each Third Party Service.
We use log files. The information inside the log files includes internet protocol (IP) addresses, type of browser, Internet Service Provider (ISP), date/time stamp, referring/exit pages, clicked pages and any other information your browser may send to us. We use such information for security purposes and to analyze trends, administer the Website, track users’ movement around the Website, and gather demographic information.
We currently use marketing and sales analytics tools including: Google Analytics, Google Tag Manager, Hubspot, SendGrid. We reserve the right to remove or add new analytic tools.
If you have any questions, concerns or complaints regarding our compliance with this notice and the data protection laws, or if you wish to exercise your rights, we encourage you to first contact us at [email protected]

Last edited: 10 May 2020